VAEE Annual Conference

VAEE values the contributions of donors, sponsors, volunteers, and those who contribute their time, talent, treasure, and testimony to the mission. We invite individuals, corporations, businesses, and organizations to consider sponsoring our community of teachers, school leaders, and community educators.

All Sponsors will be recognized on our website and at the Conference. Any Sponsor who contributes at the Bronze Level or above will be offered the following benefits:

• Social media spotlight

• Exhibitor table

• Newsletter feature

In addition to the above benefits, Silver sponsors will receive one complimentary registration, Gold sponsors will receive two complimentary registrations, and Green sponsors will receive five complimentary registrations.

Please mail checks to:

10221 Krause Rd., PO Box 2193,

Chesterfield, VA, 23832

For any questions regarding sponsorships, please reach out to conference@virginiaee.org.

We believe that all educators and supporters of EE who desire to attend the conference should be able to, even if they may be under-resourced at the time. While some attendees may be able to cover the costs through their employer, this is not the case for all. VAEE desires to be mindful of the time, expense, and true costs that it takes to attend convenings. In that spirit, we steward a conference equity fund to ensure that the conference is accessible for all educators. Expenses that are supported through our equity fund include conference registration, transportation, lodging, and funds for securing childcare. 

When you donate to the Equity Fund, you are helping to strengthen environmental education for all Virginians. You can also donate to the Equity Fund when purchasing a registration to the Conference.

Conference Attendees please note: If you are applying for assistance from the Equity Fund, please DO NOT register for the conference until you have heard back from our Equity Fund committee. If you are not selected as an Equity Fund recipient, registration will still be available to you at the early bird rate. Applicants will know if they will be receiving Equity Fund assistance by mid-December. 

To apply for the VAEE Equity Fund, please complete this form.

We will hold our annual silent auction during the upcoming Annual Conference February 9 - 11, 2025, and we need your help to make the 2025 Silent Auction a successful fundraising event! The silent auction supports the various educational and professional development opportunities provided across the state.

Popular auction items include:

• Local arts & crafts / handmade items

• Gift baskets

• Gift cards

• Equipment or Tools

• Local food items - dried herbs, jellies & jams, wine, etc.

The silent auction will be displayed and available for bidding  all day Monday, February 10 at the Annual Conference in Roanoke, VA. Please pre-register all auction items by Sunday, February 9. Registrations will still be accepted at the conference but to help us be more prepared and organized, electronically pre-registering all items is preferred.  

Special Note to Donors: 

• Donations are tax deductible! VAEE will provide a receipt for items donated.

• Consider bringing supplementary information to go with your item(s) such as a brochure or one-sheet. This will help our educators know more about the product and may encourage higher bidding on your item. 

Delivery options:

• Drop off items in-person ahead of time (contact conference@virginiaee.org to coordinate).

• Drop off your items in-person at the registration table by the end of the day on Sunday, February 9th.

• Mail by January 31st (contact conference@virginiaee.org to coordinate).